This page provides the resources needed to plan and coordinate events at Movement Church. These tools help ensure that events are communicated clearly, scheduled appropriately, and supported by the right ministry teams.
Event Submission Process
To help events be planned, promoted, and supported effectively, please follow the process below before submitting an event request.
Step 1 — Receive Department Director Approval
Before submitting an Event Request Form, your event must first be approved by your Department Director.
Approval may happen in one of two ways:
Option A: A Team Admin schedules a meeting with the Team Lead and Director.
Option B: The Team Lead connects directly with the Director to discuss the event and receive approval.Whether a meeting is required is at the Director’s discretion.
Important: Please confirm your proposed event date(s) with the Communications Manager before submitting your Event Request Form.
Step 2 — Submit the Event Request Form
Once approval has been received and dates have been confirmed, submit the Event Request Form.
Step 3 — Planning, Communication, and Execution
After your Event Request Form is submitted, the Communications Manager will begin the communication workflow and guide the next steps for promotion.
What happens next:
Review the Event Request Form
Add the event to the Staff Calendar
Submit the Graphic Request Form
Notify supporting team leads selected on the form for awareness
Send the Event Leader the appropriate next-steps & resources
Draft the event captions and communication plan
Once graphics are received, publish the event on the app and website
Begin executing the communication plan - event promotion
Event Leader Responsibility
If you selected supporting teams on your request form, those team leads have been notified for awareness. Please follow up with them directly within one week to communicate your event details and exact needs.
Use the Department Lead Contact Guide to connect with the appropriate leaders.
Event Resources
Event Request Form
All events must be submitted through this form at least 6 weeks in advance so the Communications Manager can support planning and promotion.
Large-scale events (such as conferences, VBS, or events requiring promotion outside of Movement) must be submitted at least 8 weeks in advance.
Submit your event request HERE
Large-scale events (such as conferences, VBS, or events requiring promotion outside of Movement) must be submitted at least 8 weeks in advance.
Submit your event request HERE
Building Use Request Form
If your event will take place at Movement Church, please complete the Building Use Request Form. This allows our Facilities Team to prepare the space and support your event effectively.
Submit form HERE
Submit form HERE
Department Lead Contact Guide
This is where the description goes.
Post Event Clean-Up Checklist
This is where the description goes.